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Guides / Save Teams chats before you leave

How to save your Microsoft Teams chats before you leave a job

On your last day, your work account is usually deactivated, and with it goes every Teams conversation: contacts, decisions, handover notes, the lot. If there are messages you are entitled to keep, export them while you still have access. Here is how, in a few minutes.

By Pierre Carron · Updated October 2026

Step by step

  1. Check what you may keep. Before anything, check your employer's policy on taking work data. Export only what you are allowed to, such as your own notes, handover details or personal conversations.
  2. Install Chat Exporter for Teams. Add it to Chrome, Edge or Brave while you can still sign in to Teams on the web (teams.microsoft.com), and open the conversations you want to save.
  3. Load and pick your chats. Click the extension, then "Load my chats", and select the one-to-one, group or channel chats you need. Scroll up first so the older messages load.
  4. Export to PDF or Excel. Save each chat as a PDF to read later, or CSV for a spreadsheet of messages. Do it before your last day: once the account is gone, the chats go with it.
Try it on a chat, free. The free version saves the latest 100 messages of each chat to Text and CSV. Pro is $27.90 once for the whole history, the evidence PDF and every format.
Add Chat Exporter for Teams to ChromeAbout Chat Exporter for Teams

Why you have to do it before you leave

Teams stores your messages on the company's Microsoft 365 tenant, not on your computer. When IT deactivates your account, you can no longer sign in, and you lose access to every chat and channel immediately. There is no self-service export afterwards, and asking for one later means an admin eDiscovery request that you cannot make yourself.

The practical window is while you are still signed in. That is when Chat Exporter for Teams can read the conversations through your own session and save them to your computer.

What is worth saving

Handover information you will need in the new role or to brief a replacement, decisions and agreements you were part of, and personal conversations with colleagues you want to stay in touch with. Export them to PDF to read like a document, or to CSV so you can search and sort them in Excel or Google Sheets.

Keep it fair and within the rules

This is not legal advice. Your employment contract and your employer's policy decide what you may take with you, and some data (customer lists, confidential documents, other people's personal data) you should not. Check the policy and your local laws first, and when in doubt, ask. The goal here is to keep your own legitimate records, not to remove company information you are not entitled to.

Free version

The free version exports the latest 100 messages of each chat to Text and CSV. Pro ($27.90 once) saves the whole cached history, every format and the pictures, which is useful if you have long conversations to keep.

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